🇺🇸 United States
State registrations, officers, documents and EIN checks for US businesses
Overview
AiPrise verifies US businesses against the Secretary of State registry of each state. A business verification returns the company profile, its registrations in every state where it is registered, officers and registered agents, and state documents. Separate checks match the EIN with the IRS and verify the business address.
Coverage
| Data point | Returned | Note |
|---|---|---|
| Company profile | Yes | Legal name, legal form, status, registration date, registered address |
| Registrations in other states | Yes | One record for each state where the company is registered |
| Officers and registered agents | Yes | As filed with the state, for example managers, members, directors, presidents and registered agents |
| Shareholders | No | |
| Ultimate beneficial owners | No | |
| EIN check | Yes | Separate check: matches the legal name and EIN with the IRS |
| Address check | Yes | Separate check against USPS records |
| UCC lien filings | Yes | Separate check |
| Document | Returned |
|---|---|
| Certificate of good standing | Yes |
| Articles of incorporation | Yes |
| Financial statements | No |
Documents, as the register names them
- Certificate of Good Standing
- Articles of Incorporation
Speed
| Step | Typical | 9 in 10 within |
|---|---|---|
| Business verification (company data, state registrations, officers) | 9 seconds | 100 seconds |
| State documents that have to be ordered from the state | 10 minutes | 5 hours |
Most documents come back with the verification. The few that the state has to produce arrive later, so use callbacks instead of waiting on the verification response. These are typical times from production, not a service-level commitment: set timeouts well above them.
Company types
Every entity registered with a Secretary of State is covered.
| Company type | Legal forms | Covered | What to expect |
|---|---|---|---|
| Limited liability company | LLC | Yes | Full data: registrations, officers, documents |
| Corporation | Corporation | Yes | Full data |
| Non-profit | Non-profit | Yes | Full data |
| Partnership | Partnership | Yes | Profile, registrations and officers as filed with the state |
| Sole proprietorship | Sole proprietorship | Yes, when registered with a state | Rarely found |
Sources
| Register | What it gives |
|---|---|
| Secretary of State of each state (50 states and Washington, D.C.) | Company profile, state registrations, officers, registered agents, documents, UCC lien filings |
| Internal Revenue Service (IRS) | EIN check |
| United States Postal Service (USPS) | Address check |
Identifiers
The US has no national company number. Send the legal name in name and the 2-letter state code in state_code, with country_code set to US.
| Identifier | Format | Example |
|---|---|---|
| State code | 2 uppercase letters (50 states and DC) | DE, CA, NY |
| Employer Identification Number (EIN) | 9 digits, usually written XX-XXXXXXX. Used for the EIN check, sent in tax_identification_number. | 12-3456789 |
Statuses and legal forms
Every result carries the register's own status in registration_info.status and an AiPrise status in registration_info.normalised_status. The normalised status is one of Active, Suspended, Dormant, Dissolved / Struck Off, In Liquidation / Insolvency or Unknown.
| Register status | Normalised status |
|---|---|
| ACTIVE | Active |
| INACTIVE | Dormant |
| UNKNOWN | Unknown |
Each state record also carries its own status (active, inactive or unknown). Legal forms come back in entity_type as LLC, CORPORATION, NON-PROFIT, PARTNERSHIP or SOLE PROPRIETORSHIP.
Quirks and gotchas
Country-specific behaviour to know before you integrate.
| Quirk | Details |
|---|---|
| State code is required | Send the 2-letter state code in state_code, or a 2-letter state in the first address. Full state names or lowercase codes are rejected. |
| One record per state | A company registered in several states (its home state plus foreign registrations) comes back with one record per state in registration_info.registration_records. About 1 in 10 companies have more than one. |
| No owners from the state | State registries list officers and registered agents, not shareholders or beneficial owners. For a UBO check, collect owners in your onboarding flow. |
| Registered agents are listed as people | Registered agents come back in related_persons with the role REGISTERED AGENT. Filter by role if you only want officers. |
Limits
- Shareholders and beneficial owners are not available from state registries.
- Documents that a state has to produce on request can take hours.
- Sole proprietors are covered only when registered with a Secretary of State.
Updated about 7 hours ago